Presentation of manuscripts

Manuscripts should be between 2000 and 5000 words in length, and written in English.

All the authors of a paper should include their full names, affiliations, telephone numbers and email addresses on the cover page of manuscripts. Names or other identifying features should not appear on any other part of the manuscript.

An abstract of 100-200 words should be submitted with all papers.

Authors should supply around six keywords for indexing and abstracting purposes.

Manuscripts must contain the following information in the correct order: title page; abstract; keywords; main text; acknowledgments; appendices (as appropriate); references.

Format

Papers should be submitted in MS Word. Final manuscripts should be double spaced, with page margins of at least 2.5cm all round, and should be written in Arial font, size 11 point.

Headings should appear on separate lines. Do not use underlining (except for web addresses) or numbering. Up to three levels of headings may be used in the text if necessary.

All headings should be left justified and capitalised. First level headings: 16 pt Arial, bold. Second level headings: italics, 14 pt Arial not bold. Third level headings: italics, 12 pt Arial not bold.

All text should be left aligned.

Endnotes (if needed) should be used in preference to footnotes.

The Harvard style of referencing should be used: please see further details below.

Content: Text

A single space (not a double) should be used after a full stop, comma, colon or semi-colon.

Spelling should conform to the new edition of the Concise Oxford English Dictionary.

Use -ise, in preference to -ize as a verbal ending (e.g. realise, specialise, recognise, etc).

Use full stops after abbreviations (p.m., e.g., i.e., etc.) and after contractions where the end of the word is cut (p., ed., ch.); full stops are not required where the contraction ends in the same letter as the original word, e.g. Dr, vols).

Use single quotation marks for quoted material within the text; double quotation marks should only be used for quotes within quotes. Quotations of over forty words (or more than two lines of verse) should be extracted and indented and no quotation marks used.

In general, numbers up to ten should be spelled out, but use numerals for measurements (e.g. 6 km) and ages (e.g. 9 years old). Insert a comma for tens of thousands (e.g. 20,000), but not for numbers up to 9999.

Set out dates as follows: 9 July 1990 (no comma), on 8 July, or on the 8th; 1990s (not spelt out, no apostrophe); nineteenth century (not 19 century) and insert hyphen when used adjectivally (e.g. nineteenth-century art).

Content: Non-textual material

Where possible, tables, graphs, maps, urls and any other additions to the text should be formatted and contained in the correct place in the text. Any additions to the text that cannot be contained within it, such as video clips, should be supplied separately with a note in the text to indicate where the resource should be located.

Images

For photos JPEG is generally the best format. Photos should be resized to a size suitable for displaying on a web page.

Audio

For audio we recommend .mp3 format.

Video

For video we recommend flash video .flv format. Other formats can be used, for example:

http://www.youtube.com/watch?v=xVUdvGA0I2w (students can supply a link from youtube for insertion into the journal webpages) http://www.somewebsite.com/media/video.mov

http://www.ciea.org.uk/Home/news_and_events/past_events/annual_conference/day1/randy_bennett.aspx

http://www.ciea.org.uk/Home/news_and_events/events_listing/CIEA_national_conference_2009_review/gordon_stobart.aspx

 

Referencing

The Harvard Referencing system should be used in all papers. Examples of such referencing can be found below.

Text citations

References in the text should include surname and date (Wiliam, 1997). Et al. (in italics) should be used where there are more than two authors (Cullingford et al., 1997). Direct quotes should also be referenced by page numbers after the date (Herbert, 1997: 34) or (Herbert, 1997: 34-36). [Note that there is a space after the colon, but not between the numbers and hyphen.]

If the same author has two or more references dating from the same year, they can be differentiated by letters (Herbert, 1997a) or (Herbert, 1997b).

Bibliography

Full references should be listed alphabetically by author surname at the end of the paper.

All authors should be identified by surname and then initial(s) or first name (choose to use either first names or just initials, and be consistent in this throughout the bibliography).

Et al. should not be used in full references.

Referencing different types of publication:

Single-author book

Stobart, G. (2008), Testing Times: the Uses and Abuses of Assessment, .London: Routledge.

[The full information includes the title, place of publication and name of the publisher. Note the position of the full stops, commas and colons, and follow this pattern. Note that the book title, but not the surrounding punctuation, is in italics.]

Multi-author book

Clarke, C.G and T.Payne, eds Politics, Security and Development in Small States, London: Allen & Unwin 1987

[Note that only the name of the first author is reversed: subsequent authors have their initials or first name followed by surname.]

Article in journal

Nightingale, J 'Data: the golden opportunity', Make the Grade, summer 2009, 12- 13

[Note that the title of the article is in normal font but enclosed in quotation marks; the title of the journal is in italics. The full citation gives the volume and issue number of the journal (some journals do not have issue numbers, in which case this may be omitted), and the page reference for the article. Note that the page reference is not preceded by 'pp.'.]

Edited Book

Swaffield, S (ed.) (2008) Unlocking Assessment, London: Routledge

[This format is the same as for an authored book, but the editor's name must be followed by '(ed.)' to show that s/he did not author the work. Note that if there is more than one editor, only the first name should be inverted, and that the list of names should be followed by '(eds)' with no full stop.]

Chapter in Edited Book

Carr, M. (2008), 'Can assessment unlock and open the doors to resourcefulness and agency?' in Swaffield, S. (ed.),  Unlocking Assessment,London: Routledge pp. 36-54

[This reference contains details both of the chapter and its author, and of the book and its editor. The title of the chapter is in quotation marks, followed by the word 'in' and the details of the book, which should be formatted in the same way as the 'edited book' example above. Note particularly that the page reference should be preceded by 'pp.'.]

Newspaper

Kelly, Gerard (2009), 'Plan to foist Sats on secondaries gives new life to debate` The Times Educational Supplement, 19 June 2009, p 2.

[The title of the article is in quotation marks, with the name of the newspaper in italics. Note that the exact date including day and month should be given.]

Reference from the Internet

Pearson, M. (1999), Online study skills guide, http://www.hud.ac.uk/schools/skills/referen.htm, accessed 16 September 2007

[Note that the full url must be given, as well as the exact date that the page was accessed. The url should be underlined.]

Article in an online journal

DCSF, National Strategies, QCA, CIEA  (2008) 'The Assessment for Learning Strategy', Teachernet, online publication for schools, http://publications.teachernet.gov.uk/eOrderingDownload/DCSF-00341-2008.pdf , accessed 3 April 2009

[Note that the journal article is formatted in the same way as an article in a printed journal, but that the additional details of the url and date must be given.]

Unpublished thesis

Neary, M. (1994), 'Youth, training and the training state: the real history of youth training in the twentieth century', unpublished PhD thesis, University of Warwick

[The title of the thesis is in normal font, in quotation marks. The citation must state 'unpublished PhD thesis', and must give the name of the awarding institution. Also note that extensive quotation from an unpublished thesis normally requires permission from the awarding institution.] 

Conference proceedings

Cresswell, M (2009), 'Building Confidence in Standards', in Document of Proceedings, Proceedings of the Chartered Institute of Educational Assessors (CIEA) conference, 2009, London

[The title of the article is in quotation marks; the title of the work in italics. Note that the details of the conference are given in addition to the title]

Conference paper (unpublished)

Opposs, D (2009) 'Ofqual's reliability of results programme', Chartered Institute of Educational Assessors (CIEA)  conference, London, 6 May, 2009

[Note that if the paper has not been published, the details of where and when the conference was held must be given.]

 

For advice on anything not included in this style guide, please feel free to email us at info@ciea.org.uk